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Documents

24 documents · Kingsway Facilities

Example data
Total Documents24
Approved4
Pending Approval3
Overdue or Due Soon0
Doc No.↕
Title↑
Review Date↕
Status↕
DOC-0018
Battery Charging Safe System of Work
Facilities Management
30/07/2027Pending Approval
DOC-0004
Control of Substances Hazardous to Health Policyv2
Facilities Management
31/08/2027Pending Review
DOC-0014
Daily Cleaning Procedure
Facilities Management
30/06/2027Draft
DOC-0002
Fire Safety Policyv4
Facilities Management
02/09/2027Approved
DOC-0023
Gas Safety Certificate
Facilities Management
04/08/2027Approved

DOCUMENTS

You wrote the policy. Can you show who has read it?

A policy that sits in a folder protects nobody. Someone asks which version a worker signed. You open three folders and an email thread.

Safetegrity keeps each document in one place. It keeps every version. It records who has read the latest one, and when.

01 / 06

Write it, or bring it

Bring the documents you already have. Upload them, and Safetegrity extracts the content. Or draft a policy in a section-based editor. Each document gets its own reference number. The AI can write a first draft. You review it and approve it.

Documents › Procedures › Working at Height

Working at Height — Safe Working Procedure

Can edit

Created

14 Mar 2026

By

Jordan Ellis

Next review

14 Sep 2026

3.2 Control measures

All operatives must complete the Working at Height e-learning module and hold a valid IPAF licence before being assigned to tasks above two metres. Supervisors verify competency prior to each shift.

Daily harness inspection logged in the platform

MEWP pre-use check against the manufacturer checklist

Exclusion zones cordoned before work begins

Section 3 of 7 · Auto-saved
Example data

02 / 06

Every version, kept

Edit a document and the old version is kept. You see the full history of who changed what. People always see the latest version.

Fire Safety Policy

Current version · v.4 · Next review 12 Jun 2026

Version history

v.4

Priya Anand added scope clause

27 Feb 2026

v.3

Noah Vasquez updated controls

08 Nov 2025

v.2

Jordan Ellis added evacuation routes

12 May 2025

v.1

Initial draft

04 Feb 2025

Example data

03 / 06

Review dates with reminders

Give a document a review date. Safetegrity sends a reminder before it falls due. You see what is due before it is overdue.

Review schedule

Next 60 days · Kingsway Facilities

Fire Safety Policy

DOC-0002

12 Jun 2026

Due in 7 days

Manual Handling Procedure

DOC-0009

05 Jul 2026

Due in 30 days

Lone Working Policy

DOC-0011

18 Jul 2026

Reminder scheduled

First Aid Arrangements

DOC-0006

02 Aug 2026

In date

Reminders go to the document owner 30 and 7 days before the review date.

Example data

04 / 06

Read and understood

Send a document to the people who need to read it. Each person confirms they have read it. Safetegrity records who, which version and when.

This is a record that someone confirmed they had read the document. It is not a test of what they took in. It is the record an inspector asks to see.

RecipientVersionStatus
MB

Maya Brennan

Field Engineer · Manchester Depot

v.4
Acknowledged · 11 May
CH

Chris Hayden

Mobile Cleaner · Bristol

v.4
Acknowledged · 10 May
NV

Noah Vasquez

Contractor · Stride Logistics

v.4
In progress
PA

Priya Anand

Agency · Driver

v.3
Not started
Example data

05 / 06

The right people see the right documents

Give people access by role. Share a document with contractors or agency staff using a share link, so they confirm too.

Acknowledgements

Fire Safety Policy · v.4

External acknowledgement link

Scan to acknowledge

Expires 08 Nov 2026 · 30 days

Who can see this document

Facilities ManagementSite ManagersContractors, by link
Example data

06 / 06

Linked to the rest of your work

Link a document to the risk assessment it supports. When an assessment points to a procedure, the procedure is one click away.

Fire Safety PolicyDOC-0002Approved
Details
Related (1)
History

Kitchen Fire Risk Assessment

RA-0016 · Approved · v2 · Low

§4 Emergency arrangements · Hazard: Cooking equipment and hot surfaces

Links carry forward when either record is reviewed.

Example data

On an ordinary Tuesday

Picture a Tuesday with nothing special about it. A new starter joins. You send the site manual. By the afternoon you can see they have read the latest version.

A month later someone asks who signed it. You open the record.

An illustration, not a customer story.

What we can show so far

Built by a facilities manager with six years in the work, who holds IOSH Managing Safely.

Questions

Yes. Upload them, and Safetegrity extracts the content.

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